Swissuniontrust

Data Privacy Statement for Candidates

Company: SwissUnion Trust
Last Updated: February 22, 2018

1. Introduction

SwissUnion Trust (“we,” “our,” or “us”) provides this Data Privacy Statement because you are applying to work with us as an employee, contractor, consultant, or temporary staff member.

This notice explains how we collect, use, store, and protect personal information obtained during our recruitment and hiring processes. Please read this statement carefully to understand how your personal data will be handled.

By submitting an application or participating in our recruitment process, you acknowledge and agree to the practices described in this notice.

2. About SwissUnion Trust

SwissUnion Trust acts as the data controller for personal data collected from job applicants and prospective workers during recruitment activities.

If you have questions about this notice or wish to exercise your privacy rights, you may contact us through official communication channels provided on our website or recruitment communications.

3. Personal Data We Collect

3.1 Information You Provide Directly

You may provide personal information when:

Completing application forms
Submitting your CV or résumé
Attending interviews
Communicating via email, phone, or recruitment platforms

This information may include:

Full name
Home address
Email address and telephone number
Date of birth
Nationality and work eligibility
Employment history
Educational qualifications and certifications
Professional experience and skills
Languages spoken
References provided by you
Information contained in your CV or cover letter

3.2 Information Collected During Recruitment

We may collect:

Interview notes and assessments
Test or aptitude assessment results
Background verification information (where legally permitted)
Identity verification documents
Photographs or recorded interview sessions (where applicable)
Information necessary to prepare employment agreements

3.3 Sensitive Personal Data

Where permitted by law and necessary for recruitment purposes, we may process limited sensitive data such as:

Health or disability information (for workplace accommodation)
Diversity or equal opportunity information voluntarily provided
Identity verification data required for compliance checks

Such information is processed only where legally required or with your consent.

4. Information from Third Parties

We may receive personal data from:

Recruitment agencies or referral sources
Professional referees you nominate
Background screening providers where permitted by law
Publicly available professional platforms
Educational or employment verification services

5. Criminal Background Information

Where required by law or necessary for regulated roles, SwissUnion Trust may conduct background screening checks that include criminal record verification.

This processing is carried out only when necessary to:

Meet legal or regulatory obligations
Prevent fraud or misconduct
Protect company assets and personnel
Establish or defend legal claims

6. How We Use Your Personal Data

We process your personal data for the following purposes:

Recruitment and Evaluation

Assess qualifications and suitability for roles
Review applications and conduct interviews
Communicate with you during recruitment

Legal and Compliance Obligations

Verify identity and eligibility to work
Meet regulatory or employment law requirements
Maintain recruitment records where legally required

Recruitment Process Improvement

Analyze hiring practices
Improve recruitment fairness and efficiency
Train hiring personnel and maintain quality standards

Safety and Security

Protect company personnel and infrastructure
Detect fraudulent or misleading applications

Future Opportunities

With your consent or where permitted by law, we may retain your information to consider you for future roles.

7. Lawful Basis for Processing

Depending on applicable laws, we process personal data based on:

Legitimate interests in operating an effective recruitment process
Compliance with legal obligations
Steps necessary prior to entering into an employment contract
Your consent where required

8. Automated Assessments

SwissUnion Trust may use automated tools during recruitment, including:

Online assessments evaluating role suitability
CV screening tools to assist recruiters in reviewing applications

These tools help manage application volumes efficiently. Final hiring decisions are not based solely on automated processing, and applicants may request human review where applicable.

9. Sharing Your Personal Data

We may share applicant data with:

Internal departments involved in recruitment decisions
Professional advisors such as legal or audit consultants
Background verification and recruitment service providers
Regulatory or government authorities where required by law

We do not sell applicant personal data to third parties.

10. Data Security

We take reasonable technical and organizational measures to protect your personal data, including:

Secure storage systems
Restricted access controls
Encryption and authentication safeguards
Monitoring against unauthorized access

While we strive to protect your data, transmission over the internet cannot be guaranteed completely secure.

11. Data Retention

We retain applicant data only for as long as necessary to:

Complete recruitment processes
Meet legal or regulatory requirements
Resolve disputes or enforce agreements

After this period, data may be securely deleted or anonymized where permitted by law.

12. International Data Transfers

As an international financial services organization, SwissUnion Trust may process personal data in different jurisdictions.

Where data is transferred internationally, appropriate safeguards are applied to ensure lawful and secure handling consistent with applicable data protection laws.

13. Your Rights

Subject to applicable law, you may have the right to:

Access personal data we hold about you
Request correction of inaccurate data
Request deletion in certain circumstances
Restrict or object to processing
Withdraw consent where applicable
Request review of automated decisions

Requests may require identity verification before processing.

14. Complaints

If you believe your personal data has been handled improperly, you may submit a complaint through official SwissUnion Trust communication channels or contact your local data protection authority where applicable.

15. Changes to This Statement

SwissUnion Trust may update this Data Privacy Statement periodically to reflect legal, operational, or regulatory changes. The latest version will always be available through official company channels.